OTI Group and One Terrene International (OTI) consider data privacy a priority.

We are committed to protecting the data you provide. The information we collect about you when you register, apply or become a member is used to process your information for evaluation and future communication. The data collected are processed for any event, project or other happenings from or by OTI, its subsidiaries and/or network that are using the features of its sites. Our sites use a 128-bit encrypted SSL certificate to increase the security of our visitor’s information, so you may use https:// for safer data entry on any online form found on our sites.

As per the new GDPR European Privacy Law and its Reform, we always follow all guidelines and rules for keeping, processing and managing all data received by you on this site and the sites operated by OTI Group, One Terrene International and it's Subsidiaries & Projects (and project associated sites).

We are very delighted that you have shown interest in our network of organisations and projects. Data protection is of a particularly high priority for the management of OTI Group, its Network and its Subsidiaries. The use of the Internet pages of OTI Group is possible without any indication of personal data; however, if a data subject wants to use special network services via our website, processing of personal data could become necessary. If the processing of personal data is necessary and there is no statutory basis for such processing, we generally obtain consent from the data subject.

The processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject shall always be in line with the General Data Protection Regulation (GDPR), and in accordance with the country-specific data protection regulations applicable to OTI Group, it's Network and Subsidiaries. By means of this data protection declaration, our organisations would like to inform the general public of the nature, scope, and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed, by means of this data protection declaration, of the rights to which they are entitled.

As the controller, OTI Group, its Network and its Subsidiaries has implemented numerous technical and organisational measures to ensure the most complete protection of personal data processed through this website. However, Internet-based data transmissions may in principle have security gaps, so absolute protection may not be guaranteed. For this reason, every data subject is free to transfer personal data to us via alternative means, e.g. by telephone.

OTI GROUP staff take your personal information very seriously. The site has a security SSL certificate. All pages are redirected to https from http to ensure that all pages the visitor visits are under security and following the SSL certificate.  Access to participant/member personal information is limited to key management personnel and our Accounts Department. 

When you visit our site, we automatically log your IP address, location, device type, your browser type and your access times. We utilize this information to conduct site performance evaluations, to see where visitors are coming from and to update our interfaces according to the most popular devices for better user experience. This data helps us to determine what content our visitors find most appealing on our site so that we can maximize your enjoyment of the site. Log files are not tied to personally identifiable information.

This Web site contains links to other Web sites. Please note that when you click on one of these links, you may be leaving the OTI GROUP site and entering another Web site. These sites may independently collect or request information about you and we encourage you to read the privacy statements of these linked sites as their privacy policy may differ from ours. We are not liable for any use of information that users may enter on other sites other than directly on the online forms provided by this site.

The data protection declaration of OTI Group, it's Network and Subsidiaries is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our data protection declaration should be legible and understandable for the general public, as well as our participants, users, applicants and partners. To ensure this, we would like to first explain the terminology used.

In this data protection declaration, we use, inter alia, the following terms:

Controller for the purposes of the General Data Protection Regulation (GDPR), other data protection laws applicable in Member states of the European Union and other provisions related to data protection is:

OTI Group

10B Vasileias Str.

2232, Nicosia

Cyprus

Phone: +357 22510090

Email: privacy[at]otigroup.org

Website: www.otigroup.org

The Data Protection Officer of the controller is:

Mr. Theo Mavrosavva

OTI Group

10B Vasileias Str.

2232 Nicosia

Cyprus

Website: www.otigroup.org

Any data subject may, at any time, contact our Data Protection Officer directly with all questions and suggestions concerning data protection.

The website of OTI Group collects a series of general data and information when a data subject or automated system calls up the website. This general data and information are stored in the server log files. Collected may be

1. the browser types and versions used,
2. the operating system used by the accessing system,
3. the website from which an accessing system reaches our website (so-called referrers),
4. the sub-websites,
5. the date and time of access to the Internet site,
6. an Internet protocol address (IP address),
7. the Internet service provider of the accessing system, and
8. any other similar data and information that may be used in the event of attacks on our information technology systems.

When using these general data and information, the OTI Group does not draw any conclusions about the data subject. Rather, this information is needed to

1. deliver the content of our website correctly,
2. optimize the content of our website as well as its advertisement,
3. ensure the long-term viability of our information technology systems and website technology, and
4. provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack.

Therefore, the OTI Group analyses anonymously collected data and information statistically, with the aim of increasing the data protection and data security of our network, and to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.

In order to carry out processing operations, OTI Group, One Terrene International, and OTI Services collect the following categories of personal data.

Personal data collected about a registered organisation’s contact person and authorised users as well as personal data collected about the legal representative and the contact persons of the organisations applying for funding or taking part in a project:

• gender
• first name
• last name
• department
• position in the organisation
• professional e-mail
• main phone
• full address
• bank details

The provision of personal data is mandatory to register your organisation and process requests for funding.

In order to carry out processing operations, OTI Group, One Terrene International and its services collects the following categories of personal data.

The personal and sensitive data are collected from specific forms and/or registration forms from OTI Services.

Personal data collected about participants and authorised users as well as personal data collected about the legal guardian/parent/emergency contact and the contact persons of the participant applying for funding or taking part in a project:

• gender
• first name
• last name
• age
• marital status
• medical/dietary/special needs
• motivation and/or cover letter
• welfare details, family background (fewer opportunities characteristics)
• bank details
• previous employment, experience, nd other CV information
• education background
• e-mail
• main phone
• street name, number, postcode, region, country
• passport/id (travel document) details and photo

The provision of personal data is mandatory to register your organisation and process requests for funding.

In order to carry out processing operations, OTI Group, One Terrene International, and OTI Services collect the following categories of personal data.

Personal data collected about a possible investor and authorised users as well as personal data collected about the investor, corporate or intermediary entity and the contact persons of these applying for our business ventures and investment opportunities:

• gender
• first name
• last name
• date of birth
• country of birth and residence
• occupation
• nationality (and other nationalities)
• passport/ID Number and relevant details (issuing date, country etc.)
• company name and corporate details (registration number, activity scope, stock exchange, regulations licences, address, contact persons, etc.)
• expected financial investment information (frequency, amounts)
• financial statements (annual) to check the feasibility
• beneficiary details and its associated financial details and declarations (signatures)
• origin of funds according to regulations (KYC / AML declarations)

The provision of the above data and personal data is mandatory for the evaluation of investor profiles and future collaborations with OTI Group, Subsidiaries, Partners, and Services.

On the website of the OTI Group, users are given the opportunity to subscribe to our network’s newsletter. The input mask used for this purpose determines what personal data are transmitted, as well as when the newsletter is ordered from the controller.

1. the data subject has a valid e-mail address and
2. the data subject registers for the newsletter shipping.

During the registration for the newsletter, we also store the IP address of the computer system assigned by the Internet service provider (ISP) and used by the data subject at the time of the registration, as well as the date and time of the registration. The collection of this data is necessary in order to understand the (possible) misuse of the e-mail address of a data subject at a later date, and it therefore serves the aim of the legal protection of the controller.

The personal data collected as part of a registration for the newsletter will only be used to send our newsletter. In addition, subscribers to the newsletter may be informed by e-mail, as long as this is necessary for the operation of the newsletter service or a registration in question, as this could be the case in the event of modifications to the newsletter offer, or in the event of a change in technical circumstances. There will be no transfer of personal data collected by the newsletter service to third parties. The subscription to our newsletter may be terminated by the data subject at any time. The consent to the storage of personal data, which the data subject has given for shipping the newsletter, may be revoked at any time. For the purpose of revocation of consent, a corresponding link is found in each newsletter. It is also possible to unsubscribe from the newsletter at any time directly on the website of the controller, or to communicate this to the controller in a different way.

The data controller shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of storage, or as far as this is granted by the European legislator or other legislators in laws or regulations to which the controller is subject to.

If the storage purpose is not applicable, or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data are routinely blocked or erased in accordance with legal requirements.

The data controller shall collect and process the personal data of applicants for the purpose of the processing of the application procedure. The processing may also be carried out electronically. This is the case, in particular, if an applicant submits corresponding application documents by e-mail or by means of a web form on the website to the controller. If the data controller concludes an employment contract with an applicant, the submitted data will be stored for the purpose of processing the employment relationship in compliance with legal requirements. If no employment contract is concluded with the applicant by the controller, the application documents shall be automatically erased two months after notification of the refusal decision, provided that no other legitimate interests of the controller are opposed to the erasure. Other legitimate interest in this relation is, e.g. a burden of proof in a procedure under the General Equal Treatment Act (AGG).

On this website, the controller has integrated components of the network Facebook. Facebook is a social network.

A social network is a place for social meetings on the Internet, an online community, which usually allows users to communicate with each other and interact in a virtual space. A social network may serve as a platform for the exchange of opinions and experiences, or enable the Internet community to provide personal or business-related information. Facebook allows social network users to include the creation of private profiles, upload photos, and network through friend requests.

The operating company of Facebook is Facebook, Inc., 1 Hacker Way, Menlo Park, CA 94025, United States. If a person lives outside of the United States or Canada, the controller is the Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.

With each call-up to one of the individual pages of this Internet website, which is operated by the controller and into which a Facebook component (Facebook plug-ins) was integrated, the web browser on the information technology system of the data subject is automatically prompted to download display of the corresponding Facebook component from Facebook through the Facebook component. An overview of all the Facebook Plug-ins may be accessed under https://developers.facebook.com/docs/plugins/. During the course of this technical procedure, Facebook is made aware of what specific sub-site of our website was visited by the data subject.

If the data subject is logged in at the same time on Facebook, Facebook detects with every call-up to our website by the data subject—and for the entire duration of their stay on our Internet site—which specific sub-site of our Internet page was visited by the data subject. This information is collected through the Facebook component and associated with the respective Facebook account of the data subject. If the data subject clicks on one of the Facebook buttons integrated into our website, e.g. the "Like" button, or if the data subject submits a comment, then Facebook matches this information with the personal Facebook user account of the data subject and stores the personal data.

Facebook always receives, through the Facebook component, information about a visit to our website by the data subject, whenever the data subject is logged in at the same time on Facebook during the time of the call-up to our website. This occurs regardless of whether the data subject clicks on the Facebook component or not. If such a transmission of information to Facebook is not desirable for the data subject, then he or she may prevent this by logging off from their Facebook account before a call-up to our website is made.

The data protection guideline published by Facebook, which is available at https://facebook.com/about/privacy/, provides information about the collection, processing and use of personal data by Facebook. In addition, it is explained there what setting options Facebook offers to protect the privacy of the data subject. In addition, different configuration options are made available to allow the elimination of data transmission to Facebook. These applications may be used by the data subject to eliminate a data transmission to Facebook.

On this website and the websites operated by OTI Group, the controller has integrated the component of Google Analytics (with the anonymizer function). Google Analytics is a web analytics service. Web analytics is the collection, gathering, and analysis of data about the behaviour of visitors to websites. A web analysis service collects, inter alia, data about the website from which a person has come (the so-called referrer), which sub-pages were visited, or how often and for what duration a sub-page was viewed. Web analytics are mainly used for the optimization of a website and in order to carry out a cost-benefit analysis of Internet advertising.

The operator of the Google Analytics component is Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, United States.

For the web analytics through Google Analytics the controller uses the application "_gat. _anonymizeIp". By means of this application the IP address of the Internet connection of the data subject is abridged by Google and anonymised when accessing our websites from a Member State of the European Union or another Contracting State to the Agreement on the European Economic Area.

The purpose of the Google Analytics component is to analyse the traffic on our website. Google uses the collected data and information, inter alia, to evaluate the use of our website and to provide online reports, which show the activities on our websites, and to provide other services concerning the use of our Internet site for us.

Google Analytics places a cookie on the information technology system of the data subject. The definition of cookies is explained above. With the setting of the cookie, Google is enabled to analyse the use of our website. With each call-up to one of the individual pages of this Internet site, which is operated by the controller and into which a Google Analytics component was integrated, the Internet browser on the information technology system of the data subject will automatically submit data through the Google Analytics component for the purpose of online advertising and the settlement of commissions to Google. During the course of this technical procedure, the network Google gains knowledge of personal information, such as the IP address of the data subject, which serves Google, inter alia, to understand the origin of visitors and clicks, and subsequently create commission settlements.

The cookie is used to store personal information, such as the access time, the location from which the access was made, and the frequency of visits of our website by the data subject. With each visit to our Internet site, such personal data, including the IP address of the Internet access used by the data subject, will be transmitted to Google in the United States of America. These personal data are stored by Google in the United States of America. Google may pass these personal data collected through the technical procedure to third parties.

The data subject may, as stated above, prevent the setting of cookies through our website at any time by means of a corresponding adjustment of the web browser used and thus permanently deny the setting of cookies. Such an adjustment to the Internet browser used would also prevent Google Analytics from setting a cookie on the information technology system of the data subject. In addition, cookies already in use by Google Analytics may be deleted at any time via a web browser or other software programs.

In addition, the data subject has the possibility of objecting to a collection of data that are generated by Google Analytics, which is related to the use of this website, as well as the processing of this data by Google and the chance to preclude any such. For this purpose, the data subject must download a browser add-on under the link https://tools.google.com/dlpage/gaoptout and install it. This browser add-on tells Google Analytics through a JavaScript, that any data and information about the visits of Internet pages may not be transmitted to Google Analytics. The installation of the browser add-ons is considered an objection by Google. If the information technology system of the data subject is later deleted, formatted, or newly installed, then the data subject must reinstall the browser add-ons to disable Google Analytics. If the browser add-on was uninstalled by the data subject or any other person who is attributable to their sphere of competence, or is disabled, it is possible to execute the reinstallation or reactivation of the browser add-ons.

Further information and the applicable data protection provisions of Google may be retrieved under https://www.google.com/intl/en/policies/privacy/ and under http://www.google.com/analytics/terms/us.html. Google Analytics is further explained under the following Link https://www.google.com/analytics/.

On this website, the controller has integrated components of the service Instagram. Instagram is a service that may be qualified as an audio-visual platform, which allows users to share photos and videos, as well as disseminate such data in other social networks.

The operating company of the services offered by Instagram is Instagram LLC, 1 Hacker Way, Building 14 First Floor, Menlo Park, CA, UNITED STATES.

With each call-up to one of the individual pages of this Internet site, which is operated by the controller and on which an Instagram component (Insta button) was integrated, the Internet browser on the information technology system of the data subject is automatically prompted to the download of a display of the corresponding Instagram component of Instagram. During the course of this technical procedure, Instagram becomes aware of what specific sub-page of our website was visited by the data subject.

If the data subject is logged in at the same time on Instagram, Instagram detects with every call-up to our website by the data subject—and for the entire duration of their stay on our Internet site—which specific sub-page of our Internet page was visited by the data subject. This information is collected through the Instagram component and is associated with the respective Instagram account of the data subject. If the data subject clicks on one of the Instagram buttons integrated on our website, then Instagram matches this information with the personal Instagram user account of the data subject and stores the personal data.

Instagram receives information via the Instagram component that the data subject has visited our website provided that the data subject is logged in at Instagram at the time of the call to our website. This occurs regardless of whether the person clicks on the Instagram button or not. If such a transmission of information to Instagram is not desirable for the data subject, then he or she can prevent this by logging off from their Instagram account before a call-up to our website is made.

Further information and the applicable data protection provisions of Instagram may be retrieved under https://help.instagram.com/155833707900388 and https://www.instagram.com/about/legal/privacy/.

On this website, the controller has integrated components of YouTube. YouTube is an Internet video portal that enables video publishers to set video clips and other users free of charge, which also provides free viewing, review and commenting on them. YouTube allows you to publish all kinds of videos, so you can access both full movies and TV broadcasts, as well as music videos, trailers, and videos made by users via the Internet portal.

The operating company of YouTube is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, UNITED STATES. The YouTube, LLC is a subsidiary of Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, UNITED STATES.

With each call-up to one of the individual pages of this Internet site, which is operated by the controller and on which a YouTube component (YouTube video) was integrated, the Internet browser on the information technology system of the data subject is automatically prompted to download a display of the corresponding YouTube component. Further information about YouTube may be obtained under https://www.youtube.com/yt/about/en/. During the course of this technical procedure, YouTube and Google gain knowledge of what specific sub-page of our website was visited by the data subject.

If the data subject is logged in on YouTube, YouTube recognizes with each call-up to a sub-page that contains a YouTube video, which specific sub-page of our Internet site was visited by the data subject. This information is collected by YouTube and Google and assigned to the respective YouTube account of the data subject.

YouTube and Google will receive information through the YouTube component that the data subject has visited our website, if the data subject at the time of the call to our website is logged in on YouTube; this occurs regardless of whether the person clicks on a YouTube video or not. If such a transmission of this information to YouTube and Google is not desirable for the data subject, the delivery may be prevented if the data subject logs off from their own YouTube account before a call-up to our website is made.

YouTube's data protection provisions, available at https://www.google.com/intl/en/policies/privacy/, provide information about the collection, processing and use of personal data by YouTube and Google.

Art. 6(1) lit. a GDPR serves as the legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is party, as is the case, for example, when processing operations are necessary for the supply of goods or to provide any other service, the processing is based on Article 6(1) lit. b GDPR. The same applies to such processing operations which are necessary for carrying out pre-contractual measures, for example in the case of inquiries concerning our products or services. Is our company subject to a legal obligation by which processing of personal data is required, such as for the fulfillment of tax obligations, the processing is based on Art. 6(1) lit. c GDPR. In rare cases, the processing of personal data may be necessary to protect the vital interests of the data subject or of another natural person. This would be the case, for example, if a visitor were injured in our company and his name, age, health insurance data or other vital information would have to be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6(1) lit. d GDPR. Finally, processing operations could be based on Article 6(1) lit. f GDPR. This legal basis is used for processing operations which are not covered by any of the abovementioned legal grounds, if processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data. Such processing operations are particularly permissible because they have been specifically mentioned by the European legislator. He considered that a legitimate interest could be assumed if the data subject is a client of the controller (Recital 47 Sentence 2 GDPR).

Where the processing of personal data is based on Article 6(1) lit. f GDPR our legitimate interest is to carry out our business in favour of the well-being of all our employees and the shareholders.

The criteria used to determine the period of storage of personal data is the respective statutory retention period. After expiration of that period, the corresponding data is routinely deleted, as long as it is no longer necessary for the fulfillment of the contract or the initiation of a contract.

We clarify that the provision of personal data is partly required by law (e.g. tax regulations) or can also result from contractual provisions (e.g. information on the contractual partner). Sometimes it may be necessary to conclude a contract that the data subject provides us with personal data, which must subsequently be processed by us. The data subject is, for example, obliged to provide us with personal data when our company signs a contract with him or her. The non-provision of the personal data would have the consequence that the contract with the data subject could not be concluded. Before personal data is provided by the data subject, the data subject must contact any employee. The employee clarifies to the data subject whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and the consequences of non-provision of the personal data.

As a responsible company, we do not use automatic decision-making or profiling.

This Privacy Policy has been generated by the Privacy Policy Generator of the DGD - Your External DPO that was developed in cooperation with German Lawyers from WILDE BEUGER SOLMECKE, Cologne.

How Do We Use the Information We Collect?

When you become OTI GROUP applicant and/or member, we ask you to fill out a form that requests your name, address and e-mail address as well as some demographic information such as gender and date of birth and other personal details such as a copy of ID photo (only when applying for EU funded programs and it is required by National Agencies that our network collaborates with). OTI GROUP will NOT share any of this data with any third parties without your consent or written announcement directly to you. All data will be stored on our protected and updated servers that have the latest firewalls and security updates and features. The data are also saved on offline data banks after a period of time as they are removed from the servers, thus enhancing the security of fraudulent access via online malware. The data will be kept up to 7 years for the purposes that some EU funding frameworks request to keep an archive for 5 years for each project you might be participating and other frameworks have diverse data-keeping duration limits.

When you upload documents on our helpdesk (www.otigroup.org/hd) for submission towards any department of our network, we comply to all privacy rules mentioned here and by following all guidelines specified in any grant agreement and project guide. Any document submitted on our platform that has personal data will not be shared with any third-party individual or organisation unless required by any Authority for checks or audits (including the National Agencies we collaborate with, Police Authorities, other Authorities) that might request from us additional information about you if you have participated in any EU funding programme organised by OTI and its subsidiaries and network.

Without your consent, this information will NEVER be sold, given, rented or traded to others for purposes other than the processing for projects/event and registration and other lawful reasons mentioned above. We may transfer your application form along with all the details you entered on the application form to the respected organisation that will take the decision and evaluate if your application will be approved or not.

Though we make every effort to preserve user privacy, we may need to disclose personal information when required by law wherein we have a good-faith belief that such action is necessary to comply with a current judicial proceeding, a court order or legal process.

Cookies are pieces of information that your browser stores on your computer's hard drive which identify you when you enter and revisit our site. The ability to select samples on our site is not cookie-driven. We may use session cookies to provide a seamless experience on the site and to combine with our log files so that we can understand our site traffic and analyze our demographic information in aggregate form. If you have set your browser to reject cookies, our site will not identify you when you enter and you will need to manually type in your personal information on any online form. Acceptance of cookies can be withdrawn at any moment when you are visiting the sites.

From time to time we may send out emails/newsletters for either surveys about new services/ call proposals / academic research and other materials. If you choose to subscribe and receive our Newsletters, they will contain informational materials from OTI Group, its subsidiaries and its network. You may opt-out as you wish.

Your Feedback & Requests is Always Welcome

We welcome your comments, suggestions and questions about our privacy policy and about what, how, when and why we use your data.